Overview

This Privacy Policy describes how MNV Associates (“MNV,” “we,” “us,” or “our”) collects, uses, discloses, and protects personal data when you visit our website at https://mnvassociates.com/ (the “Site”), engage us for our taxation, advisory, or business process solutions services, or otherwise communicate with us.

“You” and “your” refer to any individual whose personal data we process in connection with the Services, including website visitors, prospective clients, clients, and representatives of client organisations.

MNV Associates is established in Dubai, United Arab Emirates. This Privacy Policy is designed to reflect our obligations under UAE law, principally Federal Decree-Law No. 45 of 2021 on the Protection of Personal Data (the “UAE PDPL”), supervised at the federal level by the UAE Data Office.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, service offerings, applicable UAE data protection law, or regulatory guidance.

We will post any revised version on this page, update the “Last updated” date, and where required by law or where changes are material, take additional steps to notify you. We encourage you to review this page periodically.

Personal Data We Collect

As a professional services firm providing taxation, advisory, and business process solutions, the personal data we collect depends on whether you are browsing our Site, enquiring about our services, or engaged as a client.

Information You Provide Directly

• Contact details: Name, job title, company name, email address, phone number, and office address.
• Enquiry and engagement information: Details you share when requesting a consultation, submitting a contact form, or scoping an engagement with us.
• Client and engagement data: Financial, tax, payroll, HR, corporate, and banking information necessary to deliver taxation, accounting, payroll, HR advisory, CFO, secondment, or related services.
• Identification documents: Passport copies, Emirates ID, trade licences, and similar documents where required for company incorporation, bank account opening, visa processing, or regulatory compliance work.
• Communications: Information you provide when corresponding with us by email, phone, WhatsApp, or other messaging channels.
• Careers information: CVs, cover letters, and related details submitted through our Careers page.
• Newsletter subscription: Name and email address where you opt in to receive Insights or newsletter communications.

Information We Collect Automatically

When you visit our Site, we automatically collect certain technical and usage information through cookies and similar technologies, including IP address, browser and device type, pages viewed, time spent on the Site, referring website, and general location information inferred from your IP address.

Information from Third Parties

We may receive personal data about you from third parties in the ordinary course of providing our Services, including UAE government and regulatory authorities, banks, business partners, and referral sources.

How We Use Your Personal Data

• To deliver our services: Including tax filings, accounting, bookkeeping, payroll processing, company incorporation, bank account application support, M&A due diligence, and related advisory services.
• To respond to enquiries and manage relationships: Including responding to questions, scheduling consultations, preparing proposals, and managing our relationship with you or your organisation.
• To comply with legal and regulatory obligations: Including UAE anti-money laundering requirements, Know Your Customer due diligence, Federal Tax Authority record-keeping obligations, and UAE Labour Law requirements where applicable.
• For marketing communications: Where you have opted in to receive Insights, updates, and information about our services. You may unsubscribe at any time.
• For security and fraud prevention: To detect, investigate, and address potentially fraudulent, unauthorised, or unlawful activity.
• For recruitment: To assess applications submitted through our Careers page and communicate with applicants.

Cookies

Our Site uses cookies and similar technologies, which are small data files stored on your device to recognise your browser, remember your preferences, and understand how visitors use our Site.

• Essential cookies: Required for the Site to function correctly.
• Performance and analytics cookies: Help us understand how visitors interact with our Site so we can improve its content and structure.
• Functionality cookies: Remember your preferences to improve your browsing experience.

Most browsers accept cookies by default. You can adjust your browser settings to block or delete cookies, though doing so may affect certain Site features. We do not use cookies for behavioural advertising directed at children, and we do not knowingly collect personal data from individuals under 18 through our Site.

How We Disclose Personal Data

We do not sell personal data. We disclose personal data only in limited circumstances, including:

• To regulatory and government authorities, including the Federal Tax Authority, MOHRE, relevant Emirate Departments of Economic Development, free zone authorities, and UAE banks, where necessary to deliver a service.
• To service providers and sub-processors who support our operations, such as IT hosting providers, software platforms, and professional advisors, under appropriate confidentiality and data protection terms.
• To other professional firms, such as external auditors, legal counsel, or specialist co-advisors, where necessary to complete an engagement and where you have been informed of or consented to their involvement.
• In connection with a business transaction, such as a merger, acquisition, or restructuring of MNV Associates.
• Where required by UAE law, court order, or a valid request from a competent authority.
• To protect the rights, property, or safety of MNV Associates, our clients, or others.

Professional Confidentiality

Client information shared with us in the course of a taxation, advisory, or business process solutions engagement is treated with strict professional confidentiality, in addition to the protections set out in this Privacy Policy.

Security and Retention of Your Information

We maintain administrative, technical, and organisational measures designed to protect personal data against unauthorised access, loss, misuse, or alteration. No method of transmission or storage is completely secure, and we cannot guarantee absolute security.

We retain personal data for as long as necessary to provide the Services, comply with legal and regulatory obligations under UAE law, resolve disputes, and enforce our agreements. Where personal data is no longer required, we take steps to securely delete or anonymise it.

Your Rights

Under the UAE PDPL, you have certain rights in relation to your personal data, subject to legal exceptions and conditions. These include the right to:

• Request confirmation of whether we are processing your personal data and access a copy of it.
• Request correction of inaccurate or incomplete personal data.
• Request erasure of your personal data, subject to legal and regulatory retention obligations.
• Request restriction of, or object to, certain processing, including direct marketing.
• Request transfer of certain personal data to another party in a structured, commonly used format, where technically feasible.
• Withdraw consent at any time where processing is based on consent.

We may need to verify your identity before responding to a request. Certain client engagement records relevant to tax, accounting, and regulatory matters may be subject to statutory retention requirements that limit our ability to delete them on request.

Complaints

If you have concerns about how we handle your personal data, please contact us first so we can address them directly. If you remain unsatisfied, you have the right to lodge a complaint with the UAE Data Office.

International Data Transfers

MNV Associates is based in Dubai, and personal data we collect is primarily processed and stored within the UAE. In certain circumstances, such as where we use international software or cloud service providers, or where an engagement involves cross-border tax, M&A, or international advisory work, personal data may be transferred to or accessed from outside the UAE.

Where we transfer personal data outside the UAE, we take steps to ensure the receiving party provides an adequate level of protection consistent with UAE PDPL requirements, including through contractual safeguards such as data protection clauses with our service providers and partners.

Contact Us

If you have any questions about this Privacy Policy, our data practices, or wish to exercise any of the rights described above, please contact us: